Monday, 24 February 2014

Production: Post-Production Schedule

In order to make sure everyone is aware of the deadline and to manage the short amount of time we have to edit, I created a post-production schedule for those involved in the editing to follow. I included micro-deadlines for the transcript, annotations, rough edit, image lock, completion and burning to discs, ensuring that everything was done in time for the presentation deadline. I also included a reminder of the two formats that the film needs to be submitted in.

Post-production schedule - click to enlarge
 
 
I think this was beneficial as it allowed us to manage the edit effectively within the short space of time we had. I also arranged regular group meetings during which the crew could review the edit and give our feedback as to what we liked and did not like. This was also effective, as we did not have the same group 'crit sessions' that we had during the experimental module. These crew meetings replicated that situation on a smaller scale. The only thing I would have liked to have changed is to have been able to allocate a longer amount of time to the editors - unfortunately, due to the deadline, this was not possible. 

Monday, 17 February 2014

Development: Shot Lists

Though it was not all of our jobs, we were all eager to see the still images that Samantha (our cinematographer) and Dominic (our sound designer and assistant camera operator) had caught. We decided that we would all help to make the shotlist by giving feedback on which shots we did and did not like. Some of the still images they captured on location can be found below.



 Still images of the location - click to enlarge

Samantha and Emily then composed a shot list of shots they wanted to achieve, though everyone was in agreement that, given the amount of time we had, there was plenty of room to experiment with other shots too. After they had decided which shots they wanted, I helped Samantha to type up everything she and Emily had done into a clear, easily-readable format.

 Samantha and Emily's shot list, which I typed up - click to enlarge
 
Although it was not necessarily my job, I had taken my Macbook and thought it would be useful to compile a list. As producer, most of my work had already been done and so I was happy to help even if only with an administrative task like this one.

Production: Consent and Release

After meeting Gerard and getting to know him, the cinematographers began taking lots of photographs for their shot lists and likewise the sound designers began looking for interesting noises and making sure there were no strange frequencies that would upset the recording. Whilst they were doing this, I spoke with Gerry about what we had planned and asked him to sign two forms: one to give us permission to use his contribution, and another to give us permission to use his shop. Without him signing these forms, we would be unable to continue with the project.
 
Thankfully, Gerard was more than willing to sign the forms for us, considering I had already mentioned this to him in one of our phone calls. Copies of the signed documents can be found below.



Contributor and location release forms - click to enlarge
 
 
I was pleased with how I handled obtaining these forms. It is a potentially awkward situation and the signing of the documents is necessary for the film to go ahead, but I feel that by mentioning these contracts in advance the difficulty of the situation was taken away and Gerard was more than happy to help. 

Production: Contact sheet

On the way to Liverpool, I asked my crew to fill in a contact form so that we would have a documentation of everyones information in the event we needed it. Unfortunately, I only brought one of these due to an oversight. In future production projects, I will ensure that this is completed before the journey. I would then type up the contact information to improve clarity and print a copy for each member. I also neglected to edit the various fields at the top of the sheet, but I learned from this and this is evident in other documents I produced. Fortunately, this wasn't too much of an issue as we already knew each others mobile numbers from working together, and we also had a group conversation that was active on Facebook for the duration of the project.

Document of our contact information - click to enlarge
 
Despite some oversights, I feel this document provided me some lessons about paying attention to detail that I have taken notice of. The effect of these lessons is evident in my other documents. In reality, the mistakes made were not to disastrous and were more about presentation than importance, but I feel that these elements contribute to the professionality of a document. 

Sunday, 16 February 2014

Production: Equipment

As producer, I volunteered to take the responsibility of booking the equipment we would need for our shoot. To do this, I first rose the topic at one of our crew meetings and asked each member what equipment we would require. We had already decided that we were going to use DSLRs, and considering Emily and I both own DSLR cameras we decided to use these rather than loan some from the Creative Media Centre.
 
After finding out from each crew member what he or she would require, I compiled a list and waited until I was able to place my booking as the stores only allow bookings to be made one week in advance. Being so prepared ensured that we got all the equipment we needed, as listed in the Equipment List below.

Equipment list - click to enlarge
 
I printed out copies of the equipment list and gave them to my crew. I assigned equipment to crew members so that everyone had an equal amount to carry. We each used our own methods, such as highlighters or circling, to remind us which equipment we were responsible for. We took these lists everywhere with us and did checks of all the equipment to ensure nothing was lost or left behind.

Saturday, 15 February 2014

Production: Call sheet

I made a call sheet for our journey to Liverpool. I omitted several fields that were not relevant to our film as I felt that they made the document look daunting and confusing for the crew members. The result was a clean looking document full of useful, relevant information for my crew to use during our shoot. As we had only scheduled to shoot for one day, I only produced a document for 18/02/2014. I took blank call sheets with me to Liverpool so that, should we need to use the second day Gerard offered us, I could write up a new call sheet and schedule for the additional day.

The call sheet for 18/02/2014 - click to enlarge
 
I feel that although I omitted several fields from the template, this was a wise decision as it purged the document of irrelevant information and made it more readable and less intimidating. I would have liked to have created a call sheet and schedule for 19/02/2014, just in case we did need to return to the shop on this day, however this was not viable considering we did not yet know if we would be returning and what we would need to capture. Thankfully, we were correct in our assumpting that one day of filming would suffice.

Production: Schedule

After confirming a a loose schedule with Gerard, I began to work on a more detailed schedule for the crew members. This would detail what they would be expected to be filming within certain periods of the shoot.


The schedule, made in Microsoft Word - click to enlarge
 
I created this schedule following one of the crew meetings we had, during which I asked the crew what material they intended to capture. They told me that it was quite simple, they would need about two or three hours to capture the 'constructed' material; that is, the interview and the shots of Gerry setting up shop. They then said they they would use the other time to capture cutaway shots and assured me that this would be enough time for them.
 
Taking this information into account, I drafted up a schedule of the shoot for them to follow. I printed copies of this and took them with us to Liverpool so that everyone would know what the current agenda was. 

Friday, 14 February 2014

Production: Location and Contributor

As producer, my most important job was arguably to secure the location and contributors required for our film. I did this by contacting Gerard Fitzpatrick, owner of Reid of Liverpool, via the E-mail address on their website: liverpoolbooks@btconnect.com. Attached is a copy of the message I sent to him.
 
To whom it may concern,
My name is Tyler Mason, and I am a Film & Media Production student at Sheffield Hallam University. I am writing on behalf of my study group to enquire as to whether you are interested in being part of a documentary about your store.
There are six members in our crew who will be visiting Liverpool to film a documentary over the course of three days from the 17th to the 19th of February. After researching local businesses, we are very interested using your shop as the subject of our film, as we feel it has a lot of interesting points of discussion. Some things we would like to discuss in the film are the potential challenges that bookstores face in the age of digital e-books, the history of the shop as a surviving Georgian era building and the (assumed) passion of the staff (with particular interest on the owner/manager). We are also more than willing to discuss any issues you may feel are particularly important so that you may promote these messages through the film, should you accept our offer.
We understand that agreeing to take part is a commitment on your behalf, and so we feel that we should briefly outline what being a part of the project would consist of:
  • We do not require any monetary support and will provide our own food and drink.
  • We would like to visit the shop on Monday 17th February in order to perform a risk assessment and create a list of shots. We would be happy to do this within opening hours if it is preferred. We may need to take photographs.
  • We would like to film the documentary on Tuesday 18th February. We would prefer to film within opening hours in order to get a feel for what the shop is really like, however if this in an issue we are flexible. This would consist of both general footage of the shop's day-to-day activity, as well as casual interviews with the staff.
  • Whilst we feel that we could potentially film the documentary in its entirety within Tuesday's opening hours, we would appreciate the possibility of returning between the hours of 10.00am and 3.00pm should we need to record any additional footage.
As you can hopefully see, we are not requesting that you deviate too much from your average working day (albeit with a film crew present!), as this is the kind of activity we would like to document: we wish to portray the bookshop in a way that is true, respectful to the staff and clients and has creative flair. We hope very much that you consider our offer, as we would love to create a documentary about Reid of Liverpool in the modern era.
We would greatly appreciate a response regardless of whether the outcome is what we are hoping for, as we are working to a
deadline. You can contact the producer by any of the following methods:





Tyler Mason (Producer)
Mobile: 07598 435930
E-Mail: tylermellins@live.com (the address from which I am contacting you)
Thank you for your time and consideration,
Tyler Mason
Producer 
 
I felt it was important to summarise what our plans were from the get-go, as though it may have seemed presumptious I believed that it would help to ease the contributor's mind regarding allowing a crew of university students into his life. (I was concerned that, had I not provided enough information, potential contributors may have been put off and I felt the need to clarify several points). I think that I handled the situation well, as I was professional and tried to give as much information as possible, including contact details. In the future I should have more confidence in my contributors and not bombard them with so much information.
 
Nevertheless, it was effective. Gerard Fitzpatrick soon got in touch and expressed an interest in taking part in the documentary.
 
Hello Tyler
Yes that should be fine.. your proposal
so please telephone ..ahead, from the 10th Feb onwards... 12 to 5 most days
to put the timing in place
Best regards
Gerard Fitzpatrick
01517092312
07796015067
 
I wrote back to Gerard confirming that I would be able to contact him by telephone, and did so the following day. I also assured him that the change in opening hours from 10.00-17.00 to 12.00-17.00 would not be too much of an issue for us.
 
Hello Mr. Fitzpatrick,
 
Thank you very much on behalf of my crew for your response.
 
I'm sure we can work around the 12:00 to 17:00 opening hours, however we may need to visit the shop on both the Tuesday and Wednesday in order to accomplish this. To discuss timing, along with other matters relating to the documentary, I would like to telephone you, as understanding and clarity is inevitably limited by E-Mail.
 
I will telephone you at the shop tomorrow (Wednesday 5th) between 2:30pm and 3:00pm in order to take things forward. If this is not convenient for you, please let me know and we can arrange something more suitable.
 
I would like to once again thank you for this opportunity and look forward to speaking to you soon.
 
Best regards,
Tyler Mason (Producer)
 
 On the telephone, Gerard and I discussed in greater detail the nature of the project. He mentioned that he is often asked about the effect of eBooks on the bookselling industry and that he would love to document his opinions on film. He also gave us permission to ask his customers if they would be willing to participate in interviews during our shoot. Apparently enthused by our phone conversation, he also offered to open the shop at an earlier time of 10.30am, giving us more time to film. He did, however, express some concerns about the space available in the shop, and suggested we do some research online to confirm that the premesis was big enough. Aside from this concern, Gerard was more than willing to participate.
 
Following our phone conversation, I did some online research following some pointers from Gerard and located a Google Map documentation of the premesis. This allowed me to take a virtual store of the shop and discover that there was more than enough room for us and our equipment. You can take the virtual tour of Reid of Liverpool here.
 
I also sent Gerry written confirmation of the timetable we had agreed on the phone. I did this in a way that was simple for him to read and understand, with the intention of creating a more detailed schedule for the crew members. I also reiterated some of the points we would like to discuss in our interview, although I was aware that he himself had made a list during our conversation.
 
 Hi Gerard,
Thanks again for the opportunity, the whole crew is looking forward to meeting you and seeing the shop on Monday. We are all very excited about the project.

I just thought I would send you an E-Mail so that you had a written reference of the rough schedule we would like to work on: 

MONDAY: 2:30pm - 4.00pm
Introductions, health and safety check, written permission 
TUESDAY: 10:30am - 5:30pm
Filming 
WEDNESDAY: 12:00pm - 3:00pm
Filming if necessary
 
I also have a list of points we would like to address during our interview. We have opted not to send a complete list of questions as we would like the interview to have a casual, relaxed feel with spontaneity. As discussed with you on the phone, the main point we wish to discuss is the effect of new technology such as eBooks and the Internet on traditional books and bookstores, and your opinions on this. However, we would also like to explore the story of Reid of Liverpool itself, including not only the story of you and your brother setting up the shop, but also any historical information you may have. Our research has shown us that the premises used to be a tea room run by a lady named Sarah Beard in the late 1700s, however we would be appreciative of any information you have at all.
 
As a final note, we would be grateful if you could have a think about two things for us before the interview. The first of these is which of the books you have read is/are your favourite(s), and why? The second of these is simply which of the books in the shop you are most interested in. This could be as simple as it being the oldest book you have, or that you like the cover, etc. We feel that discussing these with you would be a nice addition to the documentary if you are willing to do this.

Once more, thanks for your continued support and understanding during this project. We are confident that we will be able to make a great film about you and your shop.

Best regards,
Tyler Mason (Producer)
 
Overall, I am very satisfied with my job in terms of securing a location and contributor and felt that I had built a good relationship between us and Gerard before we had even met. Having these two vital components of the film secured made everyone feel confident and excited about the project which had initially seemed quite daunting. By this point, we were all enthusiastic about our visit to Liverpool and meeting Gerard.
 

Thursday, 13 February 2014

Development: Refined treatment

After pitching both 'Reid of Liverpool' and 'Wolves Film' to our class, Reid of Liverpool resonated with both our peers and our tutors the most, receiving a 100% preference in the vote. The reasons that 'Wolves Film' was unfavourable was that it was a less developed idea with less stylistic opportunity than Reid of Liverpool. Our peers also pointed out the obvious logistic issues with Wolves Film, as well as the difficulty of getting a large business like Knowsley Safari Park onboard.
 
We were satisfied with this result as we all wanted to take Reid of Liverpool forward. In response to our pitching session, we developed the idea further and Emily wrote up a refined version our our treatment.
 
___________________________________________
 
 
Documentary Treatment

Working Title - 'Reid'

Synopsis
Our film is a five minute poetic documentary about an independent, second hand bookshop located in the heart of Liverpool. The shop, run by Gerry Fitzpatrick, has been selling both antique and used books for over 35 years. Our film aims to capture the warm, friendly nature of Gerry's shop, it's beauty and it's quirky personal touches it has inside that big companies lack. Gerry, as a bookseller, will give his opinion on the current digital climate. We want to show the magic of shops like this, and the books that they sell. The piece will have similarities to 'The Archive', a short documentary about the man who owns the largest vinyl collection in the world. However, rather than focusing solely on the stories and the character of the owner, we will place more emphasis on the personality of the shop itself. The shop's building is the only surviving Georgian purpose built retail premises in Liverpool, built around 1785. Gerry takes pride in this, and the history adds to the quaintness of the shop.
The film will begin with the shop being opened up, before the audience is taken inside. We want to show the quirky touches of the interior and the contents of the shop whilst Gerry narrates over it.

Intended Reception and Audience
The main aim of the film is to capture the personality and magic an independent bookshop holds. We live in an age of e-books and huge book companies such as Waterstones. Independent bookshops are becoming less common because it's 'easier' to order in a few clicks from Amazon.
Book lovers in general will hopefully appreciate the film, but we're also reaching out to young adults and teenagers, people who are growing up in the generation of digital technology. We want to show that physical books have a magic about them that just doesn't exist with a digital copy.

Contributor
Gerry Fitzpatrick is the sole contributor to the film; a man with years of experience in book selling. As well as talking to him about the shop and the customers that come go, we hope to discover some interesting anecdotes from his lifetime of 'story selling' This will combine with his opinion on e-books and the current digital climate, and whether it's had a direct effect on him, as an independent bookseller.

Style
From a stylistic angle, the film will incorporate some cinematic sensibilities, with well thought out shots that will further not only the narrative but also the charm and ambience of the shop. A film that has further inspired the style is 'Street Books', a documentary about a mobile library for people living on the streets. The opening focuses on the lady setting up the stall, which sets the scene for the story; something we wish to achieve at the beginning of our own film, by filming Gerry opening the shop at the start of the day.
We want the audience to feel welcomed and relaxed whilst watching the piece, setting a tone that feels as comforting as picking up your favourite book. Aside from the interview shots, we want lots of still shots of the shop, as well as close up shots of the personal touches, with a soft focus in the background. We want a really relaxed, calming piece.

Production Team
Director - Emily Howes
Producer - Tyler Mason Mellins
Cinematographer - Samantha King
Editor - Louis McCourt
Sound Recordist - Luke McKnight
Sound Editor - Dominic Barnes

Tuesday, 11 February 2014

Project: Treatments for Documentary

For our documentary project, we are required to pitch two ideas to our peers and some members of staff. This will allow us to test the waters and see which idea (if any) is preferred in general. It will also give us a chance to receive suggestions, criticisms and advice on the execution of our project as well as to determine whether our ideas are logistically viable.

As we had already begun working on our main idea, a portrait film about a bookshop, we were all keen to continue with this idea. However, as we were required to pitch two concepts, we needed to come up with a secondary idea. As Emily was the director and was focussed on writing a treatment for our bookshop idea, I volunteered to write a back-up treatment inspired by the arrival of some new wolves at Knowsley Safari Park. Both of these treatments can be found below.

___________________________________________
 

TREATMENT 1'Reid of Liverpool'
Our film will be set in one location, with one narrative aim: to tell the story of Reid of Liverpool, an independent second hand book shop located within the heart of the city. Run by the Fitzpatrick brothers, the shop has been selling both antique and used books for over 35 years. Our film will capture the warmth and friendliness of the shop, using it as a shining example for other shops alike.
After already wanting to do a documentary on a shop, we were then influenced by 'The Archive', a short documentary focused around a man and his extensive vinyl collection. However, rather than focusing solely on the stories and the character of the owner, we will place more emphasis on the personality of the shop itself. The shop's building is the only surviving Georgian, purpose built retail premises incorporating living accommodation in Liverpool, built around 1785. The owners take pride in this, as the history adds to the quaintness of the shop.
Gerry Fitzpatrick will be the main contributor to the film; a man with years of experience in running the shop. As well as him talking about the shop and the customers that come and go, we hope to discover some interesting anecdotes from his lifetime of "story selling". This will combine with him explaining the difficulties of keeping a business of this type running within the current digital climate, including how the rise in sales of e-books has had an effect on the sales of physical literature.
The documentary begins with the shop being opened up, before you follow Gerry inside. We will showcase the quirky touches of the interior and contents of the shop whilst he talks about the stories behind it. He will discuss what it was like to run the shop back in the 70s compared to running it now, in the midst of huge companies like Amazon, Waterstones and WHSmith. We want Gerry's opinion on why he personally feels physical books will always be better than digital books. The film initially sets up its own premise, expands upon these initial points, before serving up its own concluding ultimatum.
From a stylistic angle, the film will incorporate some cinematic sensibilities, with well thought out shots that will further not only the narrative but also the charm and ambience of the production. A film that has further inspired the style is 'Street Books', a documentary about a mobile library for people living on the streets. The opening focuses on the lady setting up the stall, which sets the scene for the story; something we will achieve at the beginning of our own film, by filming Gerry, or another worker, opening the shop at the start of the day. We want the audience to feel welcomed and relaxed whilst watching the piece, setting a tone that feels as comforting as picking up your favourite book.
The primary audience for our film is book lovers in general, we want to promote the hidden gem that the shop really is. However we would also like it to appeal to a modern young audience, as we want to demonstrate the effects of technology and hopefully convince them that physical books have a magic about them that just doesn't exist with a digital copy.



___________________________________________

 

TREATMENT 2
Wolves Film (Knowsley Safari Park)
Knowsley Safari Park is a popular attraction in the Liverpool area, and for the first time in its 42 year history it is adding wolves to its ever growing list of inhabitants. The two new guests, Iberian wolves Maria and Morena, are expected by staff to settle into their new home comfortably. Due to their exclusivity in the Liverpool area, we believe that a short five minute film documenting the process of these beautiful creatures settling into captivity has the potential to be both captivating and visually stunning.
Due to the nature of the project and the unpredictability of animals, it is hard to detail and definite narrative for the film. However, we can still share our intentions, which we are confident can be portrayed by the way in which the film is edited, regardless of the material we capture. The film starts with the wolves arriving at the park (or alternatively with a witness talking about this event if the wolves have already arrived). We are then taken on a voyeuristic journey of the wolves themselves as they settle into life in captivity. We intend to represent this process as comfortable and natural to the wolves, as we wish for Knowsley and the zoo keeping industry to be portrayed in a positive light. We do, however, wish to capture a constructed realism and intend to do this by showing an issue that the wolves have faced during the adjustment process. This would break up the comfortable narrative and capture the audience's interest and attention, as they will hopefully empathise for the creatures. We would then show what the staff of Knowsley did in order to rectify this issue, further showing that they have the best interest of the wolves at heart. The narrative will end with the wolves shown comfortable and happy in their new habitat, bringing a close to the story.
To get certain ideas across and as a way of incorporating dialogue into the narrative to help convey meaning, we will also interview staff of the safari park on the topic of the wolves' development and potentially show footage of them caring for the animals.
Visually, the film will be beautiful and aesthetically pleasing. Where possible, every shot will be thoughtfully considered to create certain moods. A key technique will be the use of depth of field and focus to differentiate between the wild and civilisation. During the interviews with staff members, which will be shot inside, a shallow focus will be used to draw attention to the fact that these shots are constructed like civilisation itself, and to make the onscreen space seem smaller. In contrast, the exterior shots of the wolves will be shot with a very deep focus in order to construct the idea that they are still free despite being in captivity.
Attention will be placed on making the film seem soft and comfortable in order to imply that the wolves development shares these traits. This will be done by using a soft focus and filtering out colours that are too bright and disruptive. Where possible, we will also include close-up shots of the wolves as we wish to emphasise their beauty. This will be in very clear focus in order for them to be appreciated in detail, as this is one of the key visual intentions of the film. Stylistically, we will ensure that the wolves and staff of the park are never shown together as we wish to portray the staff as helping the animals from a distance and leaving them to be 'wild'. We will, however, include voiceovers to shots of the wolves in order to add context.
The audience for our film will primarily be animal lovers, particularly fans of wolves. It will also be interesting for people who enjoy safaris and zoos, which may attract some older children with an interest in what goes on behind the scenes. The film may be played by Knowsley Safari Park, potentially on their website, to show the love and care they have for their animals and to attract visitors to come and see the new wolves.

Friday, 7 February 2014

Project: Producing a Documentary

For this semester we are required to create a five minute long documentary during a three day residential visit to Liverpool. We are to to do this in groups of six, with each group member taking a unique role in the production of the film.
 
I have put myself forward as the Producer of this project. Whilst I initially felt like I would like to direct, Emily came up with a good idea for a film that we all loved whilst I was struggling to come up with a concept. Whilst Emily was initially unsure as to whether directing was for her or not, I pushed her to take on the role as I felt that only she could properly direct her vision.
 
I am quite excited to be the Producer of our documentary, as I have never produced a film before. As daunting as this sounds, I believe that I am organised and professional enough to adapt to the role and do well.
 
As Producer, I will be required to manage the production of the film. In pre-production, I will need to secure locations and contributors, manage the crew in terms of arranging meetings to discuss our film and begin to create schedules and planning for the shoot itself. When we are shooting, I will chiefly act as a middleman between the crew and the contributors, ensuring that everyone on set is comfortable and happy, as well as helping our contributors to relax. Along with this, it will be my job to ensure my crew sticks to my schedule as closely as possible, in order to ensure that we get everything done that we require. I will also need to convince our contributors to sign release forms for locations and their contributions.
 
In post-production, I will again be the one who ensures everyone in the group is doing what they should be in order for us all to have a good quality, completed film in time for the deadline. This will mean continuing to arrange regular group meetings, creating a schedule for the editors to show them the timeframe they are working on and also giving my creative opinions and feedback on the edit as it develops. I will also make myself available for any administrative tasks such as providing paperwork or contacting relevant individuals - for example, should the sound designer decide to use a musicial soundtrack, it will be my job to secure the permissions for this.
 
I am aware that being the Producer will be a large workload and it is a role that I am unfamiliar with, as I am used to being more creative. Regardless, I am excited to try something new and to explore the role in order to discover whether I am a talented Producer and I am comforted in the knowledge that I can still have a creative influence on the film through artistic suggestions made to the other crew members.